 |
Note: Some links open in a new window. If you don't see this menu, just close that window to return here.
Elk Forest Civic Association Association Meeting Minutes - 8/19/2007
The Elk Forest annual Civic Association meeting was held at the home of
president Jerry Truitt on August 19, 2007. The meeting time was advanced
to 11:30AM this year to make it easier for families with small children to
attend. There were approximately 40 adults in attendance in spite of the
rain.
John Poole read the minutes from the August 2006 meeting. A motion was
made and seconded to accept them as read.
Jerry Truitt introduced the current (2006 - 2007 elected and appointed Board members.
Len Edwards gave the Treasurers report.
Balance as of July 31,
2006
$33,671.36
Receipts for period 8/1/06 thru
7/31/07
$ 2822.54
Disbursements for period 8/1/06 thru 7/31/07 $-1795.78
Balance as of July 31,
2007
$34,698.12
The treasurer's report was audited and approved by Dick Guttendorf on
8/8/2007.
Len reported that the safe deposit box that the Civic association has held
for many years was empty. The rental has been terminated.
One of Len's neighbors was cleaning out some old documents and found a copy of the minutes from the 1968 Civic Association meeting. He brought them to the meeting and they were put on display.
There was more discussion about where the money came from that the Association received for land associated with Welch Point. The money is currently invested in CD's with Cecil Federal. Charley Wright indicated he thought it was money paid to a Paul Quigley to gain Corps of Engineer access rights to the spoils area on Welch Point. Paul in turn gave the money to the Civic Association. Charley said he had some documentation from that timeframe and would pass copies on to the Association.
President Truitt announced that he had asked Joyce Monaco to review the bylaws and update them from the current 1976 version. Pat Truitt and Karen Singley will assist. A motion to move forward with the effort was seconded and voted in favor.
The nominating committee proposed the following slate of elected
officers:
President: Jerry Truitt (2nd year)
Vice President: Roger Singly (2nd year)
Secretary: Sue Schlotzhauer (new)
Treasurer: Pat Truitt (new)
Although Sue was not at the meeting to accept the nomination, a vote was
taken and the proposed slate was accepted. Renie Poole called Sue to let
her know and she said she would prefer to not serve as secretary but would
consider another position. In view of this, a request was made for a
nomination from the floor and Karen Singley volunteered to take Sue's
place so she was then voted in as the replacement
Gene Monoco asked John Poole to replace him as a member of the Nomination Committee and John accepted. The final slate of elected and nominated members are:
Elected Officers:
President: Jerry Truitt
Vice President: Roger Singly
Secretary: Karen Singley
Treasurer: Pat Truitt
Board members:
Tom Cole (past president)
Richard Montgomery
Sandy Cope - nominating committee
Ray Megahed
John Poole - nominating committee
It was requested that the contract for mosquito spraying be put on the Elk Forest website. We will do that for next year's contract.
John Poole announced that the Elk Forest phone directory was now available from the www.elkforest.com website but is in a password protected area. The username and password was given out to the members in attendance at the meeting.
The Elk Forest master database has some email addresses in it and John
asked the association members if they would like that information
published with the phone directory or put into a mail list server or
neither. The majority voted to have the email addresses included in the
phone directory although there were some people that would prefer to not
have their email addresses included. It was explained that the email
address can be inserted so that current search engines and SPAM bot's
can't identify it.
For those that are willing, John will add their email addresses to the
phone directory.
There was some discussion of whether or not the explosive growth of seaweed in the Elk River should be a "Civic Association" concern. President Truitt asked for a vote and it was voted to be an issue the Association should address. Tom Cole was asked, and agreed, to head up a "Waterways committee" to address the issue. There were a number of volunteers for the committee and Tom will post a note on the Elk Forest website announcing when the first meeting will be.
The meeting was adjourned when it started to rain but was followed by a "picnic in the rain" with ice cream, games and live music from a Bluegrass band.
Submitted by Secretary John Poole
Note: The subject of the purchase of an AED for the community was not discussed at this meeting due to the early adjournment because of rain.
Diane Poore, president of the Deer Haven Civic Association was an invited guest. After the meeting, she gave a short presentation on their association. Many thanks to Diane for leading the development of their association and for attending our meeting.