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Elk Forest Civic Association Minutes - Special Board Meeting 10/03/05
Special Board Meeting - 10/03/05 President Tom Cole called a Board Meeting to
discuss the possibility of drafting a letter to the MD SHA in support of
installing a traffic light at the intersection of Rte 213 and Elk Forest Road.
With the increase in traffic, the proposed housing developments on Elk Forest
Road and the new Chesland facility, there have been concerns raised by many
citizens and businesses in this area concerning safety issues at this
intersection. A motion was proposed by Peter Turk and seconded by Len Edwards
that the Board create a letter to the SHA in support of installing a traffic
light at this intersection. After some discussion, the motion was carried. Tim
Pouldniak and Richard Sernyak had previously sent Email messages in support of
the traffic light. President Tom Cole will draft the letter and forward it to
the MD SHA. Board members in attendance were:
Tom Cole
Sandy Cope
Len Edwards
John Poole
Peter Turk
Gene Monaco
The status and progress of the Elk Forest Emergency Response team was discussed briefly. Since this subcommittee was approved by the Board in the June, 2005 special meeting, it has made a great deal of progress. Frequent updates have been posted on the www.elkforet.com website. Treasurer Len Edwards proposed the Board develop a budget for the EFER committee. After some discussion, it was agreed that the EFER committee will propose a tiered budget request to the Board at a later time. 8 members of the EFER team have completed the first of 5 sessions of CER-T training and will be certified as such if they all complete the scheduled training. Liability considerations may dictate that the name "EFER" be changed at that time to reflect their certified training.
Minutes recorded by John Poole - 10/05/05
Elk Forest Civic Association Minutes - August 2005
The annual meeting of the Elk Forest Civic Association was held at the home of President Tom Cole, August 21, 2005. The meeting was called to order by President Cole. The minutes of the last meeting were read and approved as read. Tom noted our association records are now with Len Edwards.
OLD BUSINESS:
After introduction of officers Treasurer Len Edwards presented his report. He
has received $280 in dues, $6 in interest against expenses of $820 for mosquito
spraying and some miscellaneous minor fees for a current total in our treasury
of $31,932. This is an increase of about $300 over our balance a year ago. Len's
report was approved as read. There was some discussion about the safe deposit
box. No one knows what is in it and it hasn't been accessed for many years. Dan
Ross's name is the current name of record. Len will look into getting that
changed so he can identify what is in the box and why we need it. The financial
books need auditing. Kris Brookmeyer and Dick Guttendorf are both CPA's and
offered to do the audit. Dick will audit this year.
Joyce Monaco gave a brief informational presentation about our by-laws and constitution. Officers are to be elected at the annual meeting and serve for no more than 2 successive years. In addition to the officers the board should have 4 elected directors serving on the Board of Directors. We currently have 5. The President can form committees as necessary. The by-laws indicate the annual meeting will be on the 3rd Sunday of May unless otherwise determined at the annual meeting. It was moved and approve that the next meeting be the 3rd Sunday of August 2006. Our by-laws also state meetings should follow Roberts Rules of Order.
NEW BUSINESS:
President Cole called for any issues of concern from those present. Fred
Stapleford would like to begin the mechanism to rebuild the channel in the Elk
River along the shore nearest Elk Forest Road. Although the Corps of Engineers
has agreed they caused the silting of the old channel when dredging the canal
over 40 years ago, and have agreed to dredge the Elk River to correct the
problem, it doesn't look like this will happen. The current issue is the grasses
growing in the river as a result of the silting they caused many years ago. Fred
will look into the regulations concerning recreating the old channel. He has
suggested simply marking a path that everyone will follow thus eventually
creating a natural channel from the prop wash of the boats.
Concern of the proposed Canal Recreation Area was discussed. John Poole has the
current plans posted on the Elk Forest web site (www.elkforest.com) and will
attend the next general informational meeting to be held in October. Tom Cole
said he would also attend that meeting to ensure community representation for
any proposed development of Welch Point.
John Poole will also be attending a proposed meeting concerning placing a
traffic light at the intersection of Elk Forest Rd. and Rt. 213. This meeting
will be in early September. Information gleaned from this meeting will also be
posted on the web site.
There being no other general concerns Tom turned the meeting over to Peter Turk
for discussion and updating of the emergency response plans. Peter introduced
the members of this committee: Peter and Rhonda Turk, Roger Singley, Jerry and
Pat Truitt, John Poole, Dick Guttendorf. The committee has been meeting
regularly for several months working on identification of possible emergencies
within the community. Such things as inaccessibility for regular emergency
equipment due to downed trees and wires, widespread extended power failures, or
a major fire are among the scenarios. They met with the Chesapeake City Fire
Department to assess possible water access points for engines to draw water in
case of fire. They will be meeting with the MD State Police to identify possible
landing areas for emergency airlift. A questionnaire was distributed to the
community and a database as been established based on the results of this
questionnaire. The database includes such information as out of town contact for
non-resident property owners; location of generators within the community; who
has heat and water when we have a power failure; who has a medical background
and could possibly help in case of a medical emergency. This information will be
available to a limited number of people on the emergency response team. The
community web site has information about family emergency preparedness as well
as local emergency phone numbers and radio broadcast frequencies. John suggested
that everyone take advantage of the information on the web site to make sure
individuals are prepared in case of weather related emergencies. The Emergency
Response Team will continue meeting to develop a planned response (to a local
disaster within Elk Forest) to be activated in case a normal 911 response is not
likely.
The team also has arranged for CER-T, fire extinguisher, and Elderly safety
training for anyone in the community. Sign up sheets are available with
suggested dates for these training sessions. They also arranged for an engine
and emergency vehicle to be present at our meeting. The fire department has
found a contact that will supply us with highly visible house numbers that we
can purchase in bulk for $15 each. These numbers are visible from both sides and
would greatly help emergency equipment response time. A flyer is available on
the Elk Forest web site if you did not get to fill one out at the meeting. CCVFD
will be making the purchase based on our response.
Our web site has all the current planning information for emergency preparedness
and everyone is encouraged to check the site frequently for updates. John said
that information about ICE and Vial of Life, programs to help emergency
responders gain information about the person in need, are both available on the
web site also. Anyone that does not have web access need only call John at
410-885-2835 and he will gladly print this information for you.
John has been assisting Harry Roberts to update our phone directory. The new
directory is available now. He requested that those in attendance make sure the
information is correct.
There being no other business the meeting was adjourned at 2:20 PM. A picnic and
fellowship followed.
Minutes respectfully submitted by,
Addendum to minutes for the August 21, 2005 meeting: In view of the fact that the Chesapeake City VFC brought several pieces of emergency response equipment to the meeting for informational purposes, President Tom Cole polled the Board members asking for support to make a donation of $100 to the CCVFC. It was agreed that we should do that. Treasurer Len Edwards was asked to draft a check for that amount and the donation was made to the fire company as requested by the Board.
Recorded by John Poole - Special Board meeting 10/03/05